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How to add a tenant and make the rent bill

For landlords: a tenancy sheet records the agreement; each month’s bill or receipt is another record of the same tenancy.

Step by step

1. Your details once. Landlord name, address, phone, GSTIN if registered, UPI ID.
2. Add units. Press Units. Type property, unit, usual rent and maintenance, and whether it is a home or a shop; Save.
3. Start the tenancy. Type the tenant, pick the unit, then the agreement start and end, rent, yearly increase, due day and deposit. Choose how GST applies and print the Tenancy details sheet for signatures.
4. Make the bill. Set Print to Rent bill or receipt, pick the first and last month, add other charges if any, and press Save.
5. Mark it paid. When the money comes, open the bill, set Payment to Paid, check the date and mode, save and print: it is now a receipt.
6. Next month. Open the Rent board and press Make bill on the tenant; the next month is filled in with the right rent.

Worked example

Shop rent ₹10,000 with 10% yearly increase from 1 April 2026, maintenance ₹500, GST charged at 18%. A bill for March to May 2027 has two rent lines: March at ₹10,000 and April to May at ₹11,000 each; maintenance 3 months at ₹500. Taxable ₹33,500, GST 18% ₹6,030, total ₹39,530.

Common mistakes and how to fix them

• Choosing GST because it feels safer. Only a registered landlord charges GST, and only on business property. Check with your accountant and type the rate.
• Making a new tenancy sheet for every month. Use Make bill on the rent board or Next bill in Saved bills; a new sheet is only for a renewal.

Questions

Does the rent bill count in my accounts?

Yes. A rent bill counts as income in the Nivesh Sahayak App. A tenancy details sheet does not.

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