Rent › Rent bill format

Rent bill and receipt format

A clear rent bill lets the tenant pay quickly and gives both sides proof of what was paid for which months.

What to show

• Bill number and date: one running series (RM/26-27/0001).
• Landlord: name, address, phone, and GSTIN when registered.
• Tenant: name, phone, address, and GSTIN if a business.
• Property: property name and unit, for example "Model Town Plaza, Shop 12".
• Months the rent is for, the rent and maintenance for each, and any extra charge such as electricity.
• GST: the rate and amount, or a line saying none is charged or that the tenant pays under reverse charge.
• Payment: the date received and the mode (cash, UPI, cheque, bank transfer) once paid; a UPI QR while unpaid.
• Signatures: the landlord’s, and a box for the tenant.

Bill first, receipt later

Make the bill at the start of the month and send it by WhatsApp. When the money comes, open the same record, set it to Paid with the date and print it again: the title changes to Rent receipt.

Cash

Do not accept ₹2 lakh or more in cash from one person for one transaction. The maker asks before saving a cash receipt of that size.

Revenue stamp

Receipts for amounts above the limit set by the Stamp Act may need a revenue stamp, depending on your state. Check locally.